Paper visitor books are a GDPR risk — every visitor can see who else has visited. A digital system solves this while adding useful functionality.
How a Digital Visitor System Works
- Visitor arrives and enters details on a tablet at reception.
- The host receives an automatic notification.
- Visitor receives fire safety information.
- On departure, visitor signs out and the visit is recorded.
Beyond Sign-In
- Fire register: In an evacuation, see instantly who’s in the building.
- Compliance: Contractors confirm they’ve read site safety rules before being granted access.
- Reporting: Visitor counts per day, week, month. Peak times. Frequent visitors.
- GDPR: Individual visit records, no shared logbook, data retained only as long as needed.
A digital sign-in system tells visitors your business takes professionalism and security seriously.
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