What Does Custom Software Actually Cost
The honest answer is: it depends on complexity. But that is not helpful when you are trying to budget, so here is a transparent breakdown based on the projects I typically build for small businesses.
Simple Applications — Under a Week
A straightforward web application replacing a single spreadsheet or manual process. Examples: a training matrix tracker, an equipment log, a booking system, a simple CRM. These typically cost between £500 and £1,500 depending on the number of features. Build time is 3-5 days. You get user login, clean dashboard, CSV export and email alerts as standard.
Medium Applications — 1-2 Weeks
More complex systems with multiple user types, more data relationships, or integration with other tools. Examples: a multi-site compliance dashboard, a job management system with quoting and invoicing, a property management portal. These typically cost between £1,500 and £3,000. Build time is 5-10 working days.
What Affects the Price
The main factors are: number of different screens or views needed, complexity of data relationships (a simple list vs. interconnected records with multiple relationship types), number of user roles with different permissions, integration requirements (connecting to existing tools, APIs or data sources), and any complex calculations or business rules.
What Is Always Included
Every project includes: responsive design that works on phones and tablets, user authentication where needed, clean modern interface, CSV export for reporting, deployment and hosting setup, a Loom video walkthrough for your team, and free revisions until you are satisfied. There are no monthly subscription fees — you pay once and own the code.
How to Get an Accurate Quote
The best way is to show me the spreadsheet or describe the process you want to improve. I will give you a fixed price and a timeline before any work begins. If it turns out your needs are better served by an existing tool, I will tell you that honestly. Get in touch for a no-obligation quote.
Got a Spreadsheet That's Driving You Mad?
Send it over — I'll tell you what an app version would look like and what it'd cost. No obligation.