Cleaning companies often start with a notebook and a phone. Then they grow to 5 staff, 30 clients, and 50 weekly jobs — and suddenly nothing fits in anyone’s head anymore.
What Goes Wrong
Schedules conflict. Staff don’t know which client wants what. Invoices are late because nobody tracked the hours. A client calls to complain about a missed visit and you can’t confirm whether your team actually went.
What a Custom System Solves
- Job scheduling: Weekly recurring jobs, one-off bookings, and staff allocation — all visible on a dashboard calendar.
- Client profiles: Access instructions, special requirements, key codes, and contact details for each property.
- Staff management: Who’s working where and when. DBS check dates, right-to-work expiry, and training records.
- Invoicing: Automatic invoice generation based on completed jobs. Track payments and flag overdue accounts.
Off-the-shelf field management software costs £15–£50 per user per month. With 10 staff, that’s £150–£500/month. A custom system is a one-time cost with no per-user fees.
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